GDPR-Compliant · Dedicated Network · Made in Germany
Therapy Room Video Recording for University Outpatient Clinics
Reports Instead of Sessions
In Supervision, Often All That’s Left Is What Gets Reported.
Supervision often relies on case reports from memory. What a student therapist recalls after the session is what gets discussed. Tone, gaze, and timing can’t be retold, yet that is often where the decisive moment of a session lies.
Students rarely see their own therapeutic behavior from the outside. Research on adherence and alliance remains dependent on self-reports and questionnaires, because the session itself is not available for analysis.
Where video is used, recording, observation, and analysis often run on separate systems on the general university network. For a clinic responsible for highly sensitive patient data, that is a risk. And there is the concern that cameras disturb therapy or undermine patients’ trust.
Supervision should be based on what happened in the session, not on what is remembered afterward.
Four Use Cases, One Integrated System
From patient care to research: the system supports all core missions of a psychotherapeutic university outpatient clinic.
Clinical Research
What could only be asked about before becomes analyzable. Recorded sessions support clinical studies on therapy adherence, therapeutic alliance, intervention quality, and qualitative analyses, aligned with international research standards.
Training & Education
Students see their own therapeutic behavior. Live observation, session recordings for reflection, and hands-on training are integrated into the curriculum, so students practice under real conditions and analyze their own work precisely.
Supervision & Peer Consultation
Supervision based on actual scenes, not accounts. Supervisors annotate key moments directly in the recording, for focused, practice-oriented professional development.
Quality Assurance
Therapy processes become verifiable. Document sessions, review guideline adherence, and use recordings as a therapeutic technique, including video feedback with patients, for example to review role plays or support self-perception.
You’re the Experts on Therapy. We Make Sure the Technology Stays Out of the Way.
We know which technology a university outpatient clinic needs for therapy, training, and research, and how it must be set up so it doesn’t interfere with therapy and the data stays in-house.
More Than 35 Years of Experience
Mangold International has delivered AV systems and analysis software to universities, research institutes, and clinical institutions worldwide for more than 35 years.
Scientific Expertise
Mangold INTERACT for scientific analysis, our own scientific advisory board, and the Mangold Scientific Service for methodological support of research projects.
Everything from One Provider
Software, hardware, installation, onboarding, and support come from a single source. This ensures long-term compatibility and minimizes interfaces.
Why University Outpatient Clinics Choose Mangold International
One Solution for All Four Use Cases
Clinical research, psychotherapy training, supervision, and quality assurance: Mangold International covers all four use cases of a university outpatient clinic with a single technology stack. No point solutions, no broken data flows.
Isolated Network, Local Processing
All data runs over a dedicated network, fully separated from the university infrastructure. GDPR-compliant local processing, role-based access controls, and secure multi-pass overwriting when deleting audio/video recordings are standard.
Mangold INTERACT Integration for Research Analysis
Recordings can be analyzed directly in Mangold INTERACT, with event sampling, inter-rater reliability, sequence analysis, and AI-based transcription. This supports studies on therapeutic alliance, adherence, and intervention quality.
Multi-Room with Centralized Control
Multiple therapy rooms can be managed centrally. Live observation in the seminar room, supervisor access, and extensive post-session analysis capabilities, all delivered through unobtrusive technology that does not interfere with the therapy itself.
Three Steps to Your Therapy Room System
Mangold International accompanies you from planning through ongoing operation.
Plan Rooms, Use Cases, and Network
Together we plan rooms, use cases, and network, including a cabling and installation plan for all therapy rooms and the seminar room.
Installation and Onboarding
Mangold International installs and configures all therapy rooms and the seminar room on site and gets your team up and running, including online training on scientific video coding for research staff.
Record, Observe, Use
Record at the push of a button, observe live, mark key moments, and use them in supervision, training, and research.
Designed for the Entire Clinic
One system connecting all rooms, from individual and group therapy to child and adolescent therapy.
Multiple Therapy Rooms
The system supports group therapy rooms, child therapy rooms, and adult therapy rooms, each configured with the appropriate camera and microphone setup for the room type.
Central Seminar Room
The live observation software streams video from any room to the seminar room PC in real time, for teaching sessions and group reflections.
Isolated Network
All audio and video streams are transmitted over a separate, isolated network, fully shielded from the general institutional network.
Integrated Software Suite from a Single Source
All components come from the same provider, ensuring seamless integration, long-term compatibility, and efficient onboarding.
Recording & Control Software
Synchronized recording of all audio and video sources at the touch of a button. Includes PTZ camera control, presets, live and replay annotation, highlight video export, report generation, and scriptable automation.
Live Observation Software
Dedicated software for the seminar room PC enabling real-time observation of therapy sessions. Any number of observation devices can run simultaneously, with different video signals per room if needed.
Scientific Video Analysis
Mangold INTERACT, professional video coding software for clinical studies: event and time sampling, inter-rater reliability (Cohen's Kappa, ICC), sequence analysis, state-space grids, and AI-based auto-transcription via Whisper.
Professional Camera Technology
Discreet, high-resolution cameras with full remote control, tailored to every room type.
10x optical zoom, 360° pan, outstanding low-light sensitivity, and PoE power supply. Cameras are automatically detected by the software and can be controlled centrally.
Cardioid microphones (40-20,000 Hz) deliver clear, noise-free voice recording - even in larger spaces such as group therapy rooms.
Predefined PTZ positions for different recording scenarios - move multiple cameras to a stored position simultaneously with a single command.
Data Protection and Commitments
Designed for sensitive patient data: dedicated network, local processing, no cloud.
Dedicated Network, Local Processing
All audio and video streams run on a dedicated network separated from the university network. Processing is local, with no cloud. If required, the system can also be connected to existing university IT infrastructure.
Role-Based Access Control
Only authorized users can change configurations or edit scenarios. Students, therapists, and administrators each receive exactly the permissions they need.
Secure Deletion
Recordings can be overwritten up to 7 times. The overwrite depth is configurable according to your institution’s data protection policies.
Perpetual Licenses
Perpetual licenses with no mandatory annual costs. Support and service are an offer, not a condition for operating the system.
Flexible System Configurations
Portable or permanently installed solutions for continuous operation in university outpatient clinics.
Single-Room System
Ideal for smaller practices or as mobile use. Camera, microphone, and recording laptop form a self-contained unit - ready to use after a brief introduction.
Ready in Minutes
Preconfigured hardware and software - operational immediately after setup with no technical expertise required.
Self-Contained Unit
Camera, microphone, and laptop in a single system. No additional IT infrastructure or cabling required.
Flexible Deployment
Can be used in different rooms or moved between locations - suitable for smaller practices and outpatient settings.
Multi-Room System for University Clinics
The complete solution for multiple therapy rooms: central network infrastructure, seminar room PC for live observation, unified software interface, and high-quality support - all from a single provider.
Multiple Therapy Rooms
Centrally managed recording across multiple rooms from a single interface - ideal for large outpatient university clinics.
Live Observation
Supervisors follow sessions in real time from a dedicated seminar room PC without disturbing the therapy.
Seamless IT Integration
Connects to existing university network infrastructure and supports a flexible user management with roles and rights.
From Reports About the Session to What Happened in the Session
Talk to us about your rooms, use cases, and network. We will create a tailored installation and cabling plan for your university outpatient clinic.
Frequently Asked Questions
What is a therapy session recording system?
A therapy session recording system is a specialized AV solution for psychotherapy practices and university outpatient clinics. It records therapy sessions synchronously in audio and video in a GDPR-compliant manner, enables live observation for supervision and teaching, and supports scientific analyses such as therapy process research, alliance research, and adherence studies.
Is the system suitable for psychotherapy training programs?
Yes. The system supports live observation in the seminar room, video recording for reflection, and downstream scientific analysis with Mangold INTERACT, aligned with international psychotherapy training standards. Multiple therapy rooms can be centrally managed.
How is patient data protection ensured?
All audio and video streams run on an isolated network separate from the general university network. Data is processed locally in a GDPR-compliant manner (no cloud), role-based access controls govern access for students, therapists, and administrators, and secure multi-pass overwriting on deletion meets strict data protection requirements.
How does live observation in the seminar room work?
The Live Observation software streams audio and video from any therapy room to the seminar room PC in real time. Multiple observation devices can run simultaneously, each with different video signals if needed. Supervisors follow sessions without disturbing the therapy room and can annotate key moments directly.
Can therapy sessions be analyzed scientifically?
Yes. Recordings can be analyzed directly using the Mangold INTERACT research software, with event sampling, time sampling, inter-rater reliability (Cohen's Kappa, ICC), sequence analysis, state-space grids, and Whisper-based auto-transcription. This supports clinical studies on therapy process, alliance, and intervention quality.
Which therapy room types does the system support?
The system supports individual therapy rooms, group therapy rooms, child therapy rooms, and play therapy rooms, each with appropriate camera and microphone configurations. Discreetly integrated Full HD PTZ cameras (up to 4 MP, 10x optical zoom) and cardioid microphones for clear voice capture provide unobtrusive, professional quality.
How quickly is the system operational?
The portable single-room variant is immediately operational after a brief introduction: camera, microphone, and recording laptop form a self-contained unit. Multi-room installations are professionally planned, cabled, and configured on site by Mangold International technicians, including onboarding for all users.
What licensing and support models are available?
Licenses are perpetual, with no mandatory annual costs. We offer software support via phone, online, and email, updates, and scientific consultation for research projects, at eye level with your research team. Scope and term are defined in your individual quote.
How does the system support video feedback in psychotherapy training?
It records sessions for structured reflection and lets supervisors annotate key moments directly, so feedback is based on actual video rather than recollection. This supports practice-oriented training, supervision and peer consultation.
Does the recording disturb therapy or patients’ trust?
Cameras are discreetly integrated, recording starts at the push of a button, and observation takes place from a separate room. Recordings serve supervision, training, and research within the institution, run over a dedicated network, and never leave the building. Consent and retention periods are set by the institution.
What ongoing costs are there?
Licenses are perpetual, with no mandatory annual costs. Support and service are an offer, not a condition for operating the system.